FocusIMS and DashPivot Comparison

FocusIMS and Dashpivot Comparison

This FocusIMS and Dashpivot comparison breaks down their strengths and weaknesses, helping you choose the right solution for your industry and business size.

Information management systems (IMS) are the backbone of modern businesses, especially in Australia, where compliance with ISO standards and industry regulations is paramount. Efficient IMS not only streamline operations but also safeguard valuable data and intellectual property. Two IMS contenders, FocusIMS and Dashpivot, have emerged as front-runners, each with its unique strengths and capabilities.

The choice between these two powerful systems can be pivotal for businesses, influencing efficiency, compliance, and ultimately, the bottom line. In this comprehensive FocusIMS and DashPivot comparison, we’ll delve into the intricacies of both systems, examining their features, functionality, and suitability for various industries and business sizes. Whether you’re a small enterprise or a large corporation, understanding the nuances of these platforms is crucial for making informed decisions that align with your specific needs.

This article aims to be your compass in the information management domain, providing a clear and unbiased comparison. By the end, you’ll understand what sets FocusIMS and Dashpivot apart, empowering you to choose the IMS that best propels your business forward in the Australian landscape.

Overview of Dashpivot

Dashpivot is a versatile information management system designed to streamline data collection, organisation, and analysis. It operates on a modular principle, providing users with building blocks to create a bespoke IMS tailored to their needs. This flexibility makes it a compelling option for businesses of all sizes and across various industries seeking a solution that can adapt to their evolving requirements.

Dashpivot’s core functionality revolves around several key components:

  • Users: Dashpivot allows you to manage user access and permissions, ensuring that the right people have access to the right information. This is crucial for maintaining data security and integrity, a key concern in today’s digital landscape.
  • Folders: Folders keep information organised, making it easy to locate and retrieve specific data when needed. This hierarchical structure is particularly beneficial for businesses dealing with large volumes of information.
  • Templates: Dashpivot enables the creation of standardised templates for data collection and reporting. This ensures consistency in data capture and simplifies the process of generating reports, saving valuable time and resources.
  • Photos: The platform allows for the capture and management of visual data. This is particularly useful for industries such as construction, engineering, and field services, where visual documentation is essential.
  • Lists: Dashpivot allows users to create checklists and action items, aiding in task management and project coordination. This can significantly enhance productivity and streamline workflows.
  • Analytics: The platform provides tools for extracting insights from data. This allows businesses to make data-driven decisions, identify trends, and uncover opportunities for improvement.

In this FocusIMS and DashPivot comparison, we will dissect these features and assess their effectiveness. We will also examine how Dashpivot’s modular approach stacks up against FocusIMS’s integrated suite of tools. By the end of this comprehensive analysis, you will know whether Dashpivot is the right fit for your business needs in the Australian market.

Support for Industry-Specific ISO Certification & Ongoing Compliance

In our FocusIMS and DashPivot comparison, let’s now turn our attention to industry-specific ISO certification and ongoing compliance, a critical aspect for many businesses. Dashpivot, with its flexible framework, aims to support various industries in achieving and maintaining compliance with relevant standards.

Dashpivot’s versatility shines through its adaptable templates and customisable workflows. Whether you’re in construction, manufacturing, or healthcare, Dashpivot can be tailored to meet your specific industry requirements. This adaptability is particularly valuable for businesses seeking ISO certification, as it allows you to align your processes with the specific standards relevant to your sector.

But Dashpivot doesn’t stop at certification. It actively supports ongoing compliance by providing tools for document control, audit trails, and real-time monitoring of key performance indicators. This helps you stay on top of regulatory changes and ensure that your operations remain compliant over time.

In contrast, while FocusIMS also supports compliance, its primary focus is on streamlining the ISO certification process, particularly for small to medium-sized businesses. In the FocusIMS and DashPivot comparison, Dashpivot’s strength lies in its broader industry applicability and comprehensive compliance management features.

Remember, choosing the right system depends on your specific needs and priorities. If industry-specific ISO certification and ongoing compliance are paramount, Dashpivot might be the better fit for your business. However, if you’re primarily focused on achieving ISO certification quickly and efficiently, FocusIMS could be a more suitable option.

Industry Applications and Versatility

Dashpivot’s flexibility and modular design make it a versatile tool that can be adapted to various industries. Its core features—user management, folders, templates, photos, lists, and analytics—can be customised to address the unique needs of each sector.

  • Construction: In the construction industry, Dashpivot is often used for site inspections, safety audits, progress tracking, and defect management. Its ability to capture and organise visual data (photos) is valuable in this field.
  • Engineering: Engineers leverage Dashpivot for design reviews, quality assurance, and project documentation. The platform’s ability to create structured templates ensures consistency and simplifies the review process.
  • Mining: In the mining sector, Dashpivot is employed for safety inspections, equipment maintenance logs, and incident reporting. The platform’s data analytics capabilities can help identify trends and improve safety measures.
  • Agriculture: Farmers use Dashpivot for crop monitoring, livestock management, and compliance reporting. The platform’s ability to create checklists and action items can be instrumental in ensuring adherence to agricultural regulations.
  • Other Sectors: Dashpivot’s versatility extends to other sectors as well, including manufacturing, healthcare, and education. Its flexibility allows it to adapt to a wide range of use cases, making it a valuable tool for businesses across diverse industries.

Comparison to Traditional Management Systems

Traditional, paper-based management systems have long been the norm for many businesses in Australia. However, they come with inherent limitations that can hinder efficiency, collaboration, and data-driven decision-making.

Paper-based systems are often cumbersome and prone to errors. Locating specific information can be time-consuming, and data duplication is a common issue. Moreover, collaborating on documents or sharing information across teams can be a logistical nightmare. In the digital age, these limitations can significantly impact a business’s competitiveness.

Dashpivot’s digital approach directly addresses these challenges. By centralising information in a cloud-based platform, Dashpivot eliminates the need for physical storage and cumbersome filing systems. Information becomes instantly accessible to authorised users, regardless of their location.

The benefits of adopting a cloud-based, centralised IMS like Dashpivot extend beyond mere convenience. They include:

  • Improved Efficiency: Information retrieval and sharing become faster and more streamlined, freeing up valuable time and resources.
  • Enhanced Collaboration: Teams can work together seamlessly on documents and projects, regardless of geographical location.
  • Reduced Errors: Data duplication and manual entry errors are minimised, improving data accuracy and integrity.
  • Data-Driven Insights: Dashpivot’s analytics tools allow businesses to gain valuable insights from their data, enabling them to make informed decisions.
  • Scalability: Cloud-based systems can easily scale to accommodate growing data volumes and user needs.

Overview of FocusIMS

FocusIMS is an Australian-owned and managed information management system (IMS) that has garnered a strong reputation for its focus on compliance and certification readiness. Designed specifically for the Australian market,FocusIMS understands the unique challenges and regulatory requirements that businesses face in this region.

Unlike some generic IMS solutions, FocusIMS takes a streamlined approach to information management, prioritising the features and functionalities that are most essential for achieving and maintaining compliance with ISO standards and industry regulations. This focused approach helps businesses avoid unnecessary complexities and ensures that their IMS is fit for purpose.

 Designed to simplify ISO Certification, it offers several key advantages:

  • Compliance and Certification Readiness: FocusIMS guarantees certification readiness for ISO 9001, ISO 45001, and ISO 14001 standards within 30 days, streamlining the certification process.
  • Ease of Use: With an intuitive user interface and comprehensive onboarding, FocusIMS ensures a smooth user experience.
  • Customer Support: FocusIMS provides extensive 24/7 support, ensuring businesses receive timely assistance whenever needed.
  • Integration and Scalability: FocusIMS integrates with various business systems and offers high scalability to accommodate growing businesses.
  • Cost-Effectiveness: FocusIMS boasts competitive pricing, making it a particularly attractive option for smaller businesses.

In the ongoing FocusIMS and Dashpivot comparison, it’s essential to delve into the specific modules that make FocusIMS a standout choice for businesses in Australia.

FocusIMS Modules

FocusIMS is designed as an integrated suite of modules, each serving a specific purpose in the broader information management ecosystem. Let’s take a closer look at each module and its functionality:

  • Client Management: This module enables businesses to manage client information, contacts, and project history in a centralised location. It streamlines communication and fosters better client relationships.
  • Project Management: This module facilitates the planning, execution, and tracking of projects. It includes tools for task management, resource allocation, and progress monitoring, enhancing project efficiency and delivery.
  • Field Service: Designed for businesses with field operations, this module enables efficient scheduling,dispatching, and tracking of field service technicians. It includes features for work order management and real-time communication with field staff.
  • Personnel Management: This module centralises employee information, including qualifications, certifications,training records, and performance reviews. It simplifies HR processes and ensures compliance with labour regulations.
  • Supplier Management: This module helps businesses manage supplier relationships, track performance, and ensure compliance with procurement policies. It includes features for supplier evaluation, contract management,and purchase order tracking.
  • Asset Management: This module enables businesses to track and manage their physical assets, including equipment, vehicles, and inventory. It includes features for maintenance scheduling, asset tracking, and depreciation calculation.
  • System Management: This module offers a comprehensive suite of tools for managing compliance documents,ensuring they are up-to-date and readily available. Benefits include editable HTML format, automatic PDF conversion, a storage portal for legislative documents, and regular automatic document updates. These features help businesses stay compliant and avoid potential fines or shutdowns.
  • Risk Management: This module provides a structured approach to identifying, assessing, and mitigating risks. It helps businesses proactively manage risks and ensure business continuity.
  • Planning & Communication: This module facilitates internal communication and collaboration, ensuring everyone is on the same page and working towards common goals. It includes tools for document sharing and task assignments.

Compliance Tracking

Staying compliant with industry standards and regulations is crucial for business continuity. Our Compliance Tracking module ensures that businesses remain up-to-date with all compliance requirements, including ISO certifications. This module provides tools for audit management, regulatory updates, and compliance reporting. By maintaining accurate records and tracking compliance status, businesses can avoid penalties and enhance their reputation.

The comprehensive business solutions offered by FocusIMS through its various modules—Project Management, Personnel Management, Supplier Management, Asset Management, Risk Management, Document Management, Planning and Communication—demonstrate why it is a preferred choice for businesses in Australia. While FocusIMS vs. Dashpivot comparisons are inevitable, the depth and effectiveness of our modules make FocusIMS a robust and reliable system for achieving and maintaining high standards of quality, safety, and environmental compliance.

FocusIMS has a clear advantage in the field of certification and compliance. Our system helps businesses meet all the necessary standards and regulations, particularly for ISO certifications. This section discusses the critical components that make our system the superior choice for Australian businesses striving for compliance excellence.

Preparation for ISO Certification

ISO certification is a significant milestone for any business, demonstrating a commitment to quality, efficiency, and continuous improvement. FocusIMS recognises the importance of this certification and has designed its platform to specifically help businesses prepare for and achieve ISO accreditation.

One of the ways FocusIMS assists businesses in this journey is through its 7-day free trial. This trial allows businesses to explore the platform’s features and functionality firsthand, getting a feel for how it can streamline their information management processes and align them with ISO standards.

FocusIMS is so confident in its ability to prepare businesses for ISO certification that it offers a 30-day certification readiness guarantee. This means that if a business uses FocusIMS for 30 days and is not ready for certification,FocusIMS will continue to work with them at no additional cost until they are fully prepared.

This guarantee is a testament to FocusIMS’s commitment to its clients’ success and its deep understanding of the ISO certification process. It also highlights the platform’s effectiveness in helping businesses establish robust information management systems that meet the stringent requirements of ISO standards.

In our “FocusIMS and DashPivot comparison,” we will delve deeper into how each platform supports ISO certification preparation. We will examine the specific features and tools each platform offers and how they can help businesses navigate the complexities of the certification process. By the end of this comparison, you’ll have a clear understanding of which platform is better equipped to guide your business towards ISO certification success.

Tools for Managing Compliance

Effective compliance management is essential for maintaining certification. FocusIMS provides a suite of tools designed to manage and monitor compliance. These tools include compliance bar, alerts for each module and weekly emails for all items due in the next 30 days and items overdue. Our system’s ability to track and manage compliance tasks ensures nothing slips through the cracks, maintaining continuous adherence to standards.

Preparation and Tracking of Audits

Preparing for audits can be overwhelming, but with FocusIMS, it becomes straightforward and manageable. Our software includes advanced audit preparation features, such as pre-audit checklists, document control, and real-time tracking of audit findings. FocusIMS keeps a meticulous record of all actions taken, providing a clear audit trail. This functionality not only simplifies the audit process but also enhances transparency and accountability within the organisation. In contrast, Dashpivot offers basic compliance features but lacks the comprehensive audit preparation and tracking capabilities found in FocusIMS.

Updates and Alerts for Regulations

Staying updated with regulatory changes is critical for compliance. FocusIMS offers a robust system of alerts and updates, ensuring businesses are always informed of the latest regulatory requirements. This feature includes automatic updates to relevant compliance checklists and procedures, minimising the risk of non-compliance due to outdated information.

Support for Industry-Specific Compliance

Different industries face unique compliance challenges. FocusIMS provides tailored support to address these specific needs. Our platform includes industry-specific modules that cater to the particular regulatory requirements of various sectors, from manufacturing to healthcare. This specialised support ensures that businesses can manage their compliance needs, regardless of their industry. Dashpivot, while versatile, does not offer the same level of industry-specific compliance support as FocusIMS.

When comparing FocusIMS vs. Dashpivot, it becomes clear that FocusIMS offers unparalleled advantages in certification and compliance management. Our system’s comprehensive features ensure businesses can achieve and maintain certification with ease, staying ahead of regulatory changes and audit requirements. For Australian businesses seeking a robust, reliable solution to their compliance needs, FocusIMS stands out as the clear choice.

ISO Certification Requirements

Standard ClauseStandard RequirementFocusIMS ModuleDashpivot Features*
4.Context of the OrganisationUnderstanding the organisation and its contextThe Organisation context is completed in the Planning Module of FocusIMS (Our ISO Certification Package includes a 3 Hour Google Meet to address the requirements of Section 4,6 and 9) Planning & CommunicationDoes not address this requirement*.
5.LeadershipLeadership and commitmentPersonnel Management. This includes organisation structure, Job Descriptions (Personnel Management Module), Consultation and Communication (Plan Communicate Module)Dash Pivot does not have job descriptions or dynamic organisation charts. Dash Pivot covers Consultation and Communicaion.Team Collaboration Tools, Project Reporting
6.PlanningActions to address risks and opportunitiesThe context list addresses Risks and Opportunities for the business. The hazard register identifies operational hazards, risks, environmental aspects and impacts. Specific actions are added to the context items, email reminders and the compliance bar ensure they are completed.Planning & CommunicationThis is not covered in Dash Pivot*
7.1 Support-PeopleCompetence, Awareness, CommunicationPersonnel Management,
Planning & Communication
Dash Pivot does not have induction modules or training and competence register or a training matrix*. Dash Pivot covers Consultation and Communicaion.Team Collaboration Tools, Project ReportingTeam Collaboration Tools, Digital Form Building
7.2 Support – Asset ManagementAsset Management, Calibration. Monitoring of Measuring DevicesAsset with QR Code scanning, Programmed and Reactive Maintenance records and Asset Utilisation as well as Plant Risk Assessments and Daily PrestartsDashPivot has plant inspections and Plant & Equipment Requests. It does not cover programmed maintenance requirements eg Registration, Servicing, Calibration
7.3 Support DocumentationPolicies, Procedures SWMS and SDS Register and Legal ComplianceA Full set of Policies and Procedures is included in the subscription. SWMS can be added. Legal Compliance is easily added through the Master Legal Register – this is reviewed as part of the ISO Certification PackageThis is not covered in Dash Pivot*
8.OperationOperational planning and controlProject Management. FocusIMS has a simple project management tool that covers all the requirements for WHS, Environment and Quality as well as covering recurring projects/ServicesProject Reporting and Analytics, Workflow Automation
9.Performance EvaluationMonitoring, measurement, analysis, and evaluationInspections/Audits, Audit Schedule Performance EvaluationProject Reporting and Analytics, Real-time Data Capture
10.ImprovementContinual improvementContinuous Improvement, Non-Conformance Management.Completed Actions ReportDefects, Non Conformances and ITP Checklists. Does not address actions/improvements throughout all of the business processes*
*Based on publicly available information on Dash Pivot .

Which System Fits Your Business?

Now that we’ve explored both FocusIMS and Dashpivot in detail, it’s time to address the crucial question: which system is the right fit for your business? The answer depends on various factors, including your industry, business size, budget,and specific needs.

Strengths and Weaknesses

  • FocusIMS: Excels in compliance management, offers a streamlined and integrated approach, caters to Australian businesses with a strong focus on local regulations. However, it may be less flexible for businesses with highly unique workflows or those seeking a highly customisable solution.
  • Dashpivot: Offers a high degree of flexibility and customisation through its modular approach. It’s suitable for a wide range of industries and is known for its user-friendly interface. However, its compliance features may not be as comprehensive as FocusIMS, especially for businesses with complex regulatory requirements.

Target Industries and Business Sizes

  • FocusIMS: Well-suited for businesses in regulated industries such as construction, manufacturing, healthcare,and mining. It caters to both small and large enterprises but may be particularly appealing to businesses that prioritise compliance and certification readiness.
  • Dashpivot: Ideal for businesses seeking a flexible and adaptable IMS that can be tailored to their specific needs.It’s suitable for various industries and business sizes, from small startups to large corporations.

Pricing Models and Cost Considerations

  • FocusIMS: Offers various pricing plans based on the number of users and modules required. It’s essential to consider the potential long-term costs associated with customisations and additional features.
  • Dashpivot: Also offers tiered pricing plans, with costs depending on the number of users and the modules selected. Its modular structure allows businesses to start with essential features and add more as their needs evolve.

Integration Capabilities

  • FocusIMS: Integrates with various third-party applications, including accounting software, project management tools, and CRM systems. It’s crucial to assess the integration capabilities for your specific systems.
  • Dashpivot: Also offers integrations with popular business tools. However, its integration options may be more limited compared to FocusIMS.

User Experience and Interface Design

  • FocusIMS: Prioritises functionality and compliance features, with a fairly intuitive user interface. It offers comprehensive training and support resources to help users get up to speed.
  • Dashpivot: Known for its user-friendly interface and intuitive design. Its modular structure allows users to easily navigate and access the features they need.

Scalability and Growing Businesses

  • FocusIMS: Offers scalable pricing plans that can accommodate growing businesses. Its modular structure allows for the addition of new features as needed.
  • Dashpivot: Also designed to scale with businesses. Its modular approach allows for the easy addition of new users and modules as the business expands.

The choice between FocusIMS and Dashpivot ultimately comes down to your specific business needs and priorities. If compliance and certification readiness are top priorities, and you operate in a regulated industry, FocusIMS may be the better choice. However, if you value flexibility, customisation, and a user-friendly interface, Dashpivot might be a better fit.

In this FocusIMS and DashPivot comparison, we’ve aimed to provide you with a comprehensive overview of both platforms. To make an informed decision, it’s crucial to evaluate your business needs carefully, consider the strengths and weaknesses of each system, and weigh the cost-benefit analysis.

Remember, the best IMS is the one that aligns with your specific goals and helps your business thrive in the Australian market.

Here’s a table summarizing the key features of both systems:

Key StrengthSimple to Achieve and easy to maintain ISO CertificationProject management
User InterfaceUser-friendlyModern, tech-forward
Onboarding and TrainingWell structured including comprehensive videos as well as chat, email and 1 on 1 onboarding virtual meetings. To ensure your timely successSelf-guided, online resources
Customer SupportChat, email, phone and 1-1 video meeting supportRobust, but may not be 24/7
Mobile UsabilityGoodExcellent
CustomizationEasy to useMore technical knowledge required
Certification ReadinessUnparalleledNot a core focus
IntegrationPublic API’s available with growing numbers of integrationsMay require more development effort
ScalabilityHighly scalableScalable, but less flexible
PricingCompetitive, affordable for small businessesMay have a higher starting price
Data LocationServers Australia Data Centre
*Based on publicly available information on Dash Pivot .


If you need the Dash Pivot to assist with the operational needs of your business, we can simply update your operational procedures in FocusIMS and include a video audit of your operational aspects to address Section 8 of ISO Requirements.

If you’re still unsure, don’t hesitate to reach out for a personalised consultation. We can guide you through the decision-making process and help you find the perfect fit for your business.