FocusIMS and Donesafe Comparison: Best EHSQ Management Software

FocusIMS and Donesafe Comparison: Best EHSQ Management Software

This FocusIMS and Donesafe comparison examines these two EHSQ management software solutions. Understanding their strengths and limitations helps businesses navigate regulatory landscapes and uphold high safety and quality standards.

FocusIMS, created by an Australian company, is renowned for its capacity to prepare businesses for certification within a week. Donesafe, a globally recognised platform, offers a wide range of industries with its customisable modules and various features and flexibility.

This FocusIMS and Donesafe comparison will clarify the primary features of each software, such as their ISO certification preparation tools, compliance monitoring capabilities, and support for industry-specific regulations. This analysis will be a valuable resource for any business dedicated to excellence in EHSQ administration, as it incorporates insights from industry reports and user testimonials.

Donesafe Overview

This section compares Donesafe with traditional systems and considers its features, industry support, and adaptability. By the end, you’ll understand the differences and similarities between Donesafe, FocusIMS, and other EHSQ management systems.

Donesafe Features

Donesafe has an easy-to-use interface that makes EHSQ management tasks easier. Its user-friendly dashboard gives businesses real-time data and analytics. Tracking safety and compliance metrics is a breeze. The software works with current systems, so the switch is easy and causes little trouble. 

The core features of Donesafe include:

  • Customisable Templates allow businesses to tailor the software to their specific needs, ensuring relevant data collection and reporting.
  • Automated Workflows reduce administrative burden and allow staff to focus on critical compliance issues by automating routine tasks.
  • Mobile Accessibility ensures compliance and safety management are accessible anywhere and anytime, enhancing flexibility and responsiveness.

For example, a construction company using Donesafe can streamline its incident reporting process, ensuring quick and accurate documentation from any job site.

Support for Industry-Specific ISO Certification & Ongoing Compliance

Donesafe is excellent at helping organisations get and keep industry-specific ISO licences, like ISO 9001 for quality management, ISO 45001 for health and safety at work, and ISO 14001 for environmental management.

The software provides:

  • Guided Compliance: Step-by-step guidance through the certification process, ensuring you meet all requirements.
  • Regular Updates: Keeping businesses informed of changes in ISO standards, helping them stay compliant over time.
  • Comprehensive Audits: Facilitating thorough internal audits to prepare for external certification audits.

Industry Applications and Versatility

Donesafe is flexible enough to be used in many fields, such as manufacturing, healthcare, and construction. 

  • Manufacturing: Donesafe helps manage safety protocols, track incidents, and ensure compliance with stringent industry regulations.
  • Healthcare: The software supports patient safety, staff training, and regulatory compliance management.
  • Construction: Donesafe streamlines the reporting and management of on-site incidents, ensuring quick response and compliance with safety standards.

For instance, a manufacturing plant can use Donesafe to track machinery maintenance schedules, reducing downtime and ensuring compliance with safety standards.

Comparison to Traditional Management Systems

Donesafe is a big step up from traditional EHSQ management tools in the following ways:

  • Real-Time Data. Traditional systems often need manual data entry, which results in delays. Donesafe provides real-time updates, guaranteeing that critical information is accessible immediately.
  • Integrated Platform. Multiple separate tools may be necessary for older systems. Donesafe consolidates all EHSQ management functions into a single platform.
  • Scalability. Unlike conventional systems that may struggle to adjust to rising demands, Donesafe adjusts effortlessly to business expansion.

For example, businesses may find the Donesafe real-time data capabilities more advantageous than traditional methods that require periodic manual updates.

FocusIMS Overview

In this section, we will examine the features of FocusIMS and the characteristics that distinguish it from other EHSQ management tools. FocusIMS facilitates the management of ongoing regulatory requirements, prepares you for ISO certification, and streamlines compliance monitoring.

FocusIMS Modules and Their Functionality

We will explore the diverse modules provided by FocusIMS, emphasising their unique functionalities and advantages in the context of EHSQ. This investigation will help you understand how FocusIMS can improve your business operations.

  • Client Management. The Client Management module is designed to maintain detailed records of all your clients. It includes tools for tracking interactions, managing contracts, and monitoring compliance requirements. This module ensures you have all client-related information at your fingertips, making it easier to build strong relationships and deliver excellent service.
  • Project Management. Our Project Management module provides comprehensive tools for planning, executing, and tracking projects. You can create project timelines, assign tasks, and monitor progress as it happens. This module helps ensure projects are completed on time and within budget while maintaining high safety and quality standards.
  • Field Service. The Field Service module is tailored for businesses with mobile workforces. It allows you to schedule and dispatch field service personnel efficiently. Real-time tracking and reporting features ensure that field operations are carried out smoothly and safely, meeting all compliance requirements.
  • Personnel Management. Personnel Management in FocusIMS involves tracking employee details, certifications, and training. This module ensures that all personnel are qualified and compliant with industry standards. It also includes tools for performance reviews and competency assessments, helping you manage your workforce effectively.
  • Supplier Management. The Supplier Management module helps you manage your relationships with suppliers. It includes tools for evaluating supplier performance, tracking deliveries, and ensuring that all suppliers meet your compliance standards. This module is crucial for maintaining a reliable and compliant supply chain.
  • Asset Management. Our Asset Management module tracks the lifecycle of all your assets. It includes tools for maintenance.
Client ManagementManage client data, track interactions, and maintain client-related documents.Enhances client relationships and improves data organisation.
Project ManagementPlan, execute, and monitor projects with timelines, tasks, and milestones.Ensures projects stay on track, increasing efficiency and reducing delays.
Field ServiceSchedule, dispatch, and track field service activities and personnel.Improves service delivery and coordination of field operations.
Personnel ManagementManage employee data, training records, and compliance certifications.Ensures staff qualifications are up-to-date and compliance is maintained.
Supplier ManagementTrack supplier performance, manage contracts, and evaluate compliance.Enhances supplier relationships and ensures compliance with standards.
Asset ManagementMonitor and maintain assets, schedule maintenance, and track asset history.Extends asset lifespan and ensures optimal performance and compliance.
System ManagementOversee system settings, user permissions, and system-wide configurations.Provides control over system operations and enhances data security.
Risk ManagementIdentify, assess, and mitigate risks with comprehensive risk management tools.Reduces potential risks and ensures proactive risk management.
Planning & CommunicationFacilitate strategic planning and streamline internal communication processes.Improves organisational planning and fosters better communication.

Compliance Tracking

FocusIMS is exceptional at monitoring compliance with a diverse array of regulations and standards. With the system’s intuitive interface, you can effortlessly monitor their compliance status. It ensures that all essential documentation is readily accessible and current by maintaining precise records. This reduces the risk of errors and saves valuable time by eliminating manual monitoring. The accuracy of record-keeping that FocusIMS offers guarantees that businesses comply with industry standards and regulations, thereby preventing legal complications or penalties.

Preparation for ISO Certification

FocusIMS facilitates the process of ISO certification preparation, which can be a daunting endeavour. Specifically designed tools are integrated into the software to assist businesses in essential procedures for obtaining ISO certification. Detailed guides, automated reminders, and comprehensive inventories are all included in these tools to guarantee that no step is overlooked. For example, FocusIMS’s systematic approach enabled one of our manufacturing clients to obtain ISO 9001 certification within six months. Businesses have praised the effectiveness and simplicity of use of our user-friendly platform, which has received positive testimonials.

Compliance Management Tools 

FocusIMS provides a comprehensive collection of compliance management solutions. These tools consist of automated reminders, real-time interfaces, and interactive checklists. 

A checklist ensures you fulfil all compliance obligations on time. Dashboards offer a comprehensive view of compliance status, emphasising areas that require attention. Automated reminders keep teams informed of forthcoming compliance deadlines and necessary actions. Collectively, these attributes render compliance management more efficient and less distressing.

Audit Preparation and Monitoring

The auditing process is critical to compliance management, and FocusIMS streamlines it. The software offers a comprehensive suite of tools for audit preparation and monitoring. Businesses can monitor progress, designate tasks, and schedule audits all within the platform. The audit tracking feature guarantees that all audit-related activities are documented and readily accessible. This capability expedites the audit process and guarantees that businesses are consistently audit-ready, decreasing the probability of non-compliance findings.

Updates and Alerts for Regulations

It is essential to remain informed about regulatory changes to ensure compliance. FocusIMS ensures businesses are informed about the most recent regulatory requirements. The system guarantees that organisations are consistently informed and prepared to adjust to any modifications in pertinent regulations by sending alerts. This proactive approach assists businesses in preventing compliance issues that may result from antiquated practices. Regular updates and alerts underscore the significance of remaining informed and responsive to regulatory changes.

Support for Industry-Specific Compliance

FocusIMS satisfies the unique compliance requirements of various industries. FocusIMS offers customised solutions that meet industry-specific requirements, regardless of whether the sector is healthcare, construction, or manufacturing. For instance, in the construction sector, FocusIMS assists in managing safety regulations, whereas in the healthcare sector, it guarantees compliance with rigorous health and safety standards. FocusIMS is a valuable instrument for businesses in various sectors due to its versatility, which enables them to maintain industry-specific compliance.

Businesses can improve their readiness for ISO certification, expedite their compliance processes, and remain informed about regulatory changes by utilising FocusIMS. In the FocusIMS and Donesafe comparison, its comprehensive approach to EHSQ management sets FocusIMS apart. For this reason, it is the choice for Australian businesses searching for dependable compliance management solutions.

Feature-by-Feature Comparison

When evaluating EHSQ management software, we must look at specific features that impact compliance and operational efficiency. This section is a feature-by-feature comparison. This FocusIMS and Donesafe comparison will help you understand the strengths and weaknesses of each system and make an informed decision.

Compliance Audit and InspectionFocusIMS provides comprehensive tools for scheduling, conducting, and tracking compliance audits and inspections. The system ensures all regulatory requirements are met and audits are conducted efficiently.Donesafe also offers strong audit and inspection capabilities, allowing users to manage schedules, checklists, and follow-ups. However, it may require additional customisation for specific industry needs.
Risk Assessment and ManagementFocusIMS includes integrated risk assessment and management tools, enabling businesses to identify, evaluate, and mitigate risks effectively. The system’s real-time tracking ensures continuous risk monitoring.Donesafe provides robust risk management features, including risk identification, assessment, and mitigation. It supports risk matrices and dynamic reporting but can be complex to set up initially.
Document Control and ManagementFocusIMS excels in document control and management, offering version control, secure access, and easy retrieval of compliance documents. It supports compliance with ISO standards effortlessly.Donesafe offers comprehensive document management features, including version control and secure access. However, some users find the interface less intuitive compared to FocusIMS.
Training and Competency ManagementFocusIMS includes powerful training and competency management tools. It helps track employee training records, certifications, and competencies, ensuring compliance with industry standards.Donesafe provides extensive training and competency management features. It supports training schedules, record-keeping, and competency assessments but may require more user training to leverage fully.
Reporting and AnalyticsFocusIMS offers advanced reporting and analytics capabilities. Users can generate customised reports, track compliance metrics, and gain insights into their EHSQ performance.Donesafe delivers strong reporting and analytics features, including customisable dashboards and real-time data visualisation. However, report customisation can be less flexible than FocusIMS.

Which System Is A Good Fit for Your Business?

Choosing the appropriate EHSQ management software is essential in the ever-changing business environment. Compliance requirements expand in tandem with the expansion of your organisation. This section will compare the pricing and scalability of FocusIMS and Donesafe to assist you in determining which system is most suitable for your business.

Scalability for Growing Businesses

FocusIMS and Donesafe can grow alongside your organisation. Nonetheless, they use unique techniques to address scalability.

FocusIMS is good at creating modular solutions. As your firm expands, you will not need to overhaul the system. The software can handle rising compliance requirements. You can also add new modules.

This modular approach ensures that you only pay for the services you use, making it an affordable choice for growing businesses. Furthermore, FocusIMS is cloud-based, allowing seamless integration and updates across many departments and locations.

In comparison, Donesafe provides a configurable platform. You can customise it to fit your industry and business size. Businesses with complex and diverse compliance obligations rely on its agility. Its ability to interface with numerous third-party applications proves its scalability.

Although both systems are scalable, the business structure and future growth goals determine your best choice. FocusIMS may be the best option for people seeking an extendable modular system. Donesafe may be better for your company if you need a flexible and adjustable solution.

Pricing and ROI: Getting the Best Value

Understanding FocusIMS and Donesafe pricing and structures helps calculate ROI.

FocusIMS has transparent pricing and costs. Different solutions are available for your business size and compliance needs. Pricing includes all features to avoid hidden fees. The software is cost-effective for SMEs. Rapid deployment reduces downtime and speeds compliance.

In contrast, the Donesafe pricing structure helps large companies with special compliance needs. However, additions and integrations may increase prices. Donesafe is a complete solution, but you must consider the total cost of ownership to meet your budget.

Each system has advantages, as shown by FocusIMS and DashPivot. Flexibility and affordability make FocusIMS great, while adaptability makes Donesafe fantastic. Your pick should match business size, complexity, and growth aspirations.


Both FocusIMS and Donesafe offer robust EHSQ management systems tailored to fit the needs of Australian businesses.

FocusIMS stands out because it has practical tools for tracking compliance, detailed tools for getting ready for ISO certification, and real-time updates and alerts. The software makes managing regulations easier and getting ready for an audit easier. Businesses in a wide range of fields can rely on the software to handle their data accurately and efficiently because it meets the compliance needs of those fields.

Donesafe, on the other hand, stands out thanks to its easy-to-use design, a wide range of industry-specific apps, and full support for ongoing compliance. It can be used in many different industries, which makes it a good choice for companies that want a flexible and all-in-one option. Donesafe can improve standard management systems, which is especially helpful for businesses moving away from older, less effective methods.

Think about your unique needs when choosing the right system for your business. FocusIMS could be the best choice if you want to keep compliance records and be audit-ready. It works well for companies that want to get certified quickly and easily. On the other hand, Donesafe might be a better choice if you need a flexible, easy-to-use system that works with many businesses and is always up to date.

Based on our comparison of FocusIMS and Donesafe, both tools are valuable. Why you make your choice should depend on what your business needs. Look at how you do things now, know what you need to do to be compliant, and then pick the software that best fits your needs.

Book a discovery meeting with us for a more in-depth analysis and guidance.