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How to Make Change Management Successful - FocusIMS

How to Make Change Management Successful

It’s crucial to know how to make change management successful. Trying something new and changing how you do business is crucial to performance improvement.

Embracing change is a crucial component to boosting your company’s performance. To expand, you’ll inevitably have to attempt something new, whether that’s a new piece of software, a different marketing approach, or a whole new market. 

While it may be simple to implement a minor adjustment, what should you do if you need to implement a significant shift in how your company operates?

Attempting to implement organisational change without first conducting the necessary planning work can result in uncertainty, resistance to change, and a slowdown in the company’s forward momentum. Instead, you should introduce modifications gradually to minimise service disruptions.

To put it plainly, you need a method for managing change that works.

Let’s define change management and explore the steps necessary to develop a change management plan to facilitate a smooth transition across a whole organisation.

What is Change Management?

So, what exactly is change management?

Change management is implementing and overseeing any organisational transformation. You will do the following during the change management process:

  • Be ready for the next significant change.
  • Get buy-in from upper management before making any significant changes.
  • Implement the shift gradually and carefully.

The key to successful change management is to handle the change methodically and from many perspectives. It’s essential to consider the effects of a potential organisational change on all levels and teams involved before moving forward.

Change management frameworks frequently recommend conducting a test run with a small subset of employees or getting buy-in from key stakeholders before going full steam ahead. It helps teams ease into an organisational shift.

Management of change entails both a process and a set of techniques. It’s okay if you’ve never given the implementation of a change endeavour this much thought. To help your team and business thrive during a transition, it’s essential to implement a change management approach.

What are the Benefits of Change Management?

Implementing new procedures with minimal impact on your team and the business is possible using change management techniques. Humans tend to resist change, even when that change might result in a better outcome. With the support of a change management strategy, you can ensure that the transition to the new system is as smooth as possible for your team, allowing them to focus on reaping the benefits of the change.

Having a well-established method for change management will allow you to:

1. Have a higher success rate. By rolling out significant changes progressively, addressing challenges, and celebrating achievements early in your change management process, you may generate more value realisation and prepare the rest of the organisation for success.

2. Decrease risks of failure. Mckinsey reports that 70% of change programs fail due to employee resistance and managerial indifference. Addressing these typical hurdles will save resources and improve success.

3. Improve the success of future changes. In today’s business world, change is constant. If you keep refining your change management approach, your next update will go off without a hitch.

4. Develop consistent management. When a standardised change management strategy is in place, you can streamline organisational change management.

5. Make your staff feel you value them. Employees are the company’s most valuable resource. Thus it makes sense to appeal to their underlying beliefs while communicating a shift in strategy.

What are the critical elements of successful change management?

Many efforts to bring about change fall short of their goals, which is a problem, but it is not inevitable. More and more studies are finding that using tried-and-true change management techniques can significantly increase the likelihood of success.

1. Laclair and Rao (2002) conducted research that linked the value collected from change initiatives to 12 change management factors across three tiers of management. On average, successful companies across all three levels reaped 143% of the expected value.

When properly implemented, the general management factors that Laclair and Rao measured contributed significantly to a company’s performance. They include executive and line management doing their jobs properly and giving the front lines enough training, resources, and authority.

2. In 2004, PriceWaterhouseCoopers released a report on the best practices for managing projects and programmes. One of their many conclusions is that:

The survey’s findings on the relationship between project success, organisational development, and change management are conclusive. High-achieving, well-established businesses typically incorporate change management into their initiatives regularly or daily.

All the more reason to ensure your company’s structure and methods for handling change are in sync.

3. According to research conducted by IBM (2008b), four main steps are necessary for a change to be successful:

  • Get ready for the transition by learning as much as possible about its complexity.
  • Implementat a change methodology consistent with a project management methodology.
  • Cultivate and exercise the abilities of sponsors, change managers, and self-directed employees.
  • Put enough money towards change management.

In addition, they discovered that change projects with a dedicated change manager had a 19% higher success rate than those without one.

4. Many years of research by Prosci (Prosci, 2012) show a correlation between successful change management programmes and the percentage of projects that achieve or surpass their goals. About 80% of organisations reported success with change management initiatives that received a good or excellent rating. Those deemed poor or fair have a success percentage of fewer than 50%.

Effective sponsorship, consistent communication, proper methodology, adequately resourced change support, and employee participation are crucial to the change’s success.

5. Project management is not the root cause of many failed IT service management initiatives, according to a paper on the subject (Ferris, 2013). The researcher notes that the project lacks an OCM capability, which would ensure that the technologically-induced shifts are fully internalised. 

Effective change management, according to Ferris, expedites the adoption, utilisation, and competence of such projects. She emphasises the need for thorough change planning, structured leadership, consistent reinforcement, and a smooth transition.

6. ChangeFirst Ltd surveyed 2,503 individuals involved in change management at 120 different companies in 2010. It found that initiatives with change management input delivered substantial enhancements in performance, financial returns, and behavioural change six to nine months following project commencement. 

Most respondents credited more than 20% of the outcome with good change management. ROI calculations for large projects show a return on investment (ROI) of 650% for the effort currently being put into change management.

7. Other studies showed that using the correct methodology regularly was another component consistently linked to higher levels of success.

Why is change management a challenge?

Organisational leaders and managers often incorrectly assume that transformation is simple. Our training has taught us to think systematically and logically when confronted with a challenge. We can identify areas for improvement and plan strategies to bring those improvements to fruition.

It can be a surprise when coworkers do not receive our perfectly logical proposal with instant approval. However, the bigger surprise is yet to come. After you have convinced your coworkers that your strategy is perfect for what they’re trying to accomplish, you’ll get even more shocked when you see that it doesn’t work.

Implementing something is like trying to run through a treacle. Many structural, technical, and organisational variables hinder development. As time passes, the plan fades into oblivion, and business resumes as usual for the organisation.

How Can FocusIMS Help?

FocusIMS is a unified, user-friendly platform that streamlines and simplifies your change management procedure.

Recently, we’ve improved our procedures for dealing with and implementing change. The basic idea is that anyone can request a change by clicking the tiny button at the bottom of each screen. 

In the Change Request Form, you can enter the Request Date, Change Requested (font size, for example), and Change Requested By.

It need not be related to the platform, but to any other systems or procedures you now employ. The system will record it in a change register, where all interested parties can view it.

Afterwards, whoever has administrative privileges can finalise the change’s finer points. In this case, you’ll want to decide whether to employ a risk-based priority matrix or a simple high/low scale.

The key is to weigh the potential gains from the change against any potential losses. Consider the following questions when making a change:

  1. What tools do you need to make this change?
  2. What results might we expect?
  3. What modifications do you hope to implement?
  4. In what ways do you see this helping your company?
  5. Where do you need to make adjustments to your methods?
  6. Which duties in the job descriptions should you alter, if any?
  7. How will you ensure its success before rolling out the update?
  8. It is crucial to meet the demands of ISO/IEC 27001:2013 for software cybersecurity. What version are you using, and how will you announce the update?
  9. What does it mean when you fully implement a change?
  10. Have your initial goals been met, and has this been incorporated into how you do business?

Once done, just put the completed Document in the queue, and the change will be recognised as finished. We’ve also included a change management policy that outlines the whole procedure.

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The result? A business that runs better is ready for successful certification and qualifies for the best government contracts and tender opportunities.

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